Posted 9 months ago
We are seeking an exceptional Administrator who will provide administrative support to the Property Manager and General Manager, Property Management. This is a very busy role that requires attention to detail and the ability to multi-task and prioritize.
About the role
The Administrator is responsible for:
| Move to Canada Through Express Entry | APPLYNOW |
| Get a Job in Canada | APPLYNOW |
| Study in Canada | APPLYNOW |
| Get a Canadian Student Visa | APPLYNOW |
| Migrate To Canada | APPLYNOW |
- Providing general office administrative support to Property Manager(s), General Manager (i.e.- fax, scan, copy, file, mail, courier, etc.), and reception-related duties.
- Answering daily Tenant service calls, dispatching calls to Building Technicians, and following up with Tenant and Building Technicians to ensure calls are completed.
- Maintaining Tenant and Building filing systems, both physical and server files, including security procedures (card access, holiday, and operating hours), and updated internal contact information. Maintain site parking spreadsheets, pass/car information, waiting lists, and working with parking lot management.
- Updating On-Call Book/laptop regularly with tenant emergency contact information and security procedures, preparation of tenant notices.
- Preparing and or creating “RFP’s – Request for Proposals”, obtaining pricing from contractors as requested monthly for Property Manager approval, and preparing contracts.
- Preparing marketing flyers for each property; updating a website for vacancies, updating the brokerage community of vacancies.
- Preparing Offers to Lease and co-ordination with lawyers for preparation of Lease Agreements; Performing credit checks on prospective tenants; preparation of Lease Cover Sheets; Coordinate Tenant Lease Move-in / Move-Out Checklist form.
- Preparing Monthly/Quarterly Owner’s Reports and Owner distributions.
- Working with Accounting Department, assisting with rent collections, budget, and recovery letters.
- Performing other related Property Management duties as required
About you
You have/are:
- MS Office suite skills including Word, Excel, and Outlook.
- Strong written and verbal communication skills.
- Friendly, engaging, and positive personality.
- Excellent organizational skills
- Mature approach with attention to detail
- At least 3 years of previous experience in an administrative position
We:
- Empower our people to strive for creativity, uniqueness, and distinction.
- Are driven by values of Integrity, Commitment, Innovation, Attention, Balance, Gratitude, and Leadership.
- Have a Commercial portfolio of over 2 million sf existing portfolio plus additional development potential of over 2Million sf.
- Are actively pursuing portfolio growth opportunities.
- Have been shaping real estate in Ottawa for 60 years.
- Are proud of our fun and professional environment that promotes and rewards learning, development, and success.
We offer a dynamic opportunity with an attractive base salary and benefits.
If you are an applicant with disabilities and require accommodations, please let us know in advance so that we may arrange for their provision.